Join Our Creative Team
Join a talented team of employees who daily draw inspiration from the Frick’s world-class art exhibitions, rich, local history and beautiful grounds and gardens. If you’d like to find your passion and are ready to take that next step, apply for one of the opportunities listed below.
Available Openings
Summary: The Finance Associate is responsible for processing and preparing financial information as directed by the
Director of Finance. Assists Director of Finance in developing the most efficient accounting and reporting procedures possible. Oversees the purchasing functions for the Frick.
• Must have a commitment to fostering a workplace culture of Equity and Inclusion!
• Please note that all employees must be able to show proof of COVID vaccination!
Reports to: Director of Finance
Hours: Monday – Friday, 9:00-5:00, occasional evening and weekend work required
Satus: Full-time, Exempt with benefits
Hourly Rate: $35,000 - $44,000/per year, based on experience.
Responsibilities:
I. Accounts Payable
II. Cash Management
III. Payroll
IV. Inventory
V. Other Assets and Liabilities
VI. Credit Card Administration
VII. Month-End Closing
VII. Budget
VIII. Audit
IX. Purchasing
X. Handles all other related duties as required
Qualifications:
COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.
Director of Finance. Assists Director of Finance in developing the most efficient accounting and reporting procedures possible. Oversees the purchasing functions for the Frick.
• Must have a commitment to fostering a workplace culture of Equity and Inclusion!
• Please note that all employees must be able to show proof of COVID vaccination!
Reports to: Director of Finance
Hours: Monday – Friday, 9:00-5:00, occasional evening and weekend work required
Satus: Full-time, Exempt with benefits
Hourly Rate: $35,000 - $44,000/per year, based on experience.
Responsibilities:
I. Accounts Payable
- Verifies approvals and coding of invoices from the entire site,approximately 50-75 per week
- Prepares checks for signature, mails checks and files invoices
- Prepares electronic payments as required
- Maintains all vendor files, W-9s, and certificates of insurance
- Prepares 1099s on an annual basis
II. Cash Management
- Gathers and reconciles all cash from across the site daily (Café, Museum Store, rentals, tours, programs, and membership, donation boxes). Verifies balances according to established internal controls
- Interfaces transactions from Counterpoint to Sage Intacct on a daily basis
- Maintains and reconciles the petty cash for the administrative offices
- Prepares and requests master change request and bank deposits for the site via the armored car service on a weekly basis
- Prepares and requests master change request and bank deposits for the site via the armored car service on a weekly basis
- Prepares month-end bank reconciliation for all transactions including merchant services
- Anticipates the cash flow needed for operations, requests transfer of funds from investment managers and construction project account
- Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
- Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
III. Payroll
- Reviews Payroll Change Orders and pay rates for accuracy
- Uploads files and enters and reviews all staff hours and appropriate pay information into Sentric
- Posts all wage and salary information from Sentric reports into Sage Intacct bi-weekly via journal entry. Manages the payroll liability accounts.
IV. Inventory
- Responsible for reconciling Café and Museum Store inventory accounts as well as managing monthly and annual inventories in conjunction with the appropriate managers
V. Other Assets and Liabilities
- Responsible for managing and reconciling prepaid assets
VI. Credit Card Administration
- Acts as the on-site co-administrator for credit card purchasing program. Issues and closes cards, raises and reduces credit limits as approved, trains and assists users in the coding process and uploads transactions to Sage Intacct on a monthly basis.
VII. Month-End Closing
- Prepares various monthly closing entries for preparation of financial statements
- Prepares monthly sales tax and alcohol tax and processes payments
- Completes financial tracking spreadsheets as required.
- Maintains monthly department dashboards in Sage Intacct
VII. Budget
- Responsible for updating budget and forecast files on a quarterly and annual basis as well as upload of the forecasts and budget into Sage Intacct
VIII. Audit
- Responsible for preparing various financial reports and supporting information for the annual audit
IX. Purchasing
- Provides staff with PO # once it is confirmed that staff has provided three quotes (including at least one MWDBE) prior to receiving PO# to enable them to order goods and services. Also ensures that total invoice with shipping is within the employee's purchasing limit
- Ensures staff have a contract for services/honorariums paid via check request
- Matches PO, Packing Slip and Invoice/s and transfers to processing
- Maintain and update vendor directory to distribute MWDBE options for purchase requisition process
X. Handles all other related duties as required
Qualifications:
- Bachelor’s Degree in Accounting and 2+ years similar experience is required
- Experience in Microsoft Office Suite required. Excellent Excel skills a must
- Experence in importing and exporting moderate amounts of data required
- Experience in Sage Intacct, Blackbaud products, Sentric payroll, Outbound reservation system, and Counterpoint ticketing system preferred but not required
- Strong attention to detail
- Ability to prioritize and handle multiple tasks at the same time
- Ability to work independently
- Excellent interpersonal skills, with the ability to deal with staff and vendors in a polite and friendly manner
- Clearance of a background check
COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.
Summary: The Museum Experience Associate (MEA) provides visitors to the Frick with a superior experience by providing excellent customer service. MEA staff covers the store, site scheduling, and all admission desk duties, including the accurate processing of reservations for tours, The Café, and education programs as well as appropriately greeting and orienting visitors to the site.
• Must have a commitment to fostering a workplace culture of Equity and Inclusion!
• Please note that all employees must be able to show proof of COVID vaccination!
Reports to: Visitor Services Leads
Hours: Hourly, part-time position. Must be available Sunday – Saturday with the ability to work weekends and evenings
Satus: Part-time, hourly position
Hourly Rate: $11.16 per hour
Responsibilities:
COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.
• Must have a commitment to fostering a workplace culture of Equity and Inclusion!
• Please note that all employees must be able to show proof of COVID vaccination!
Reports to: Visitor Services Leads
Hours: Hourly, part-time position. Must be available Sunday – Saturday with the ability to work weekends and evenings
Satus: Part-time, hourly position
Hourly Rate: $11.16 per hour
Responsibilities:
- Cheerfully answer main phone line, provide site-specific information and direct calls
- Schedule all tours, exhibition admission, Café and Frick program reservations
- Effectively engage visitors in the Museum Store and assist with their merchandise selections and actively suggest the pairing of other items to maximize sales
- Actively promote and sell memberships and participate in achieving membership selling goals and promote current and upcoming site-wide events and programs
- Welcome and orient visitors to the site while maintaining excellent customer service
- Open and close admissions and store registers and handle daily paperwork
- Handle cash, credit card, and special transactions quickly and efficiently
- Maintain a working knowledge of various aspects of the point of sale (POS) system; troubleshoot hardware and reservation software and respond to non-routine situations when necessary
- Maintain overall Visitor Center appearance and ensure that merchandise displays are always fresh and clean by daily re-stocking and dusting the shelves, cabinetry and product
- Handles other duties as requested by management
- Possess excellent interpersonal and customer service skills with the ability to deal effectively with visitors and staff – pleasant phone manner a must
- Prior retail sales, cash handling and competency with POS or reservation systems experience required
- Self-motivated, adaptable, and accepting of challenges; strong problem-solving skills
- Exceptional organizational skills with attention to detail
- Ability to handle a variety of responsibilities under pressure
- A commitment to fostering a workplace culture of diversity and inclusion
- Ability to safely lift up to 25 pounds unassisted, climb ladders, and stand for extended periods of time
- Clearance of a background check
COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.