Join Our Creative Team

Summary: The Finance Associate is responsible for processing and preparing financial information as directed by the
Director of Finance.  Assists Director of Finance in developing the most efficient accounting and reporting procedures possible. Oversees the purchasing functions for the Frick.

•  Must have a commitment to fostering a workplace culture of Equity and Inclusion!
•  Please note that all employees must be able to show proof of COVID vaccination!

Reports to: Director of Finance
Hours: Monday – Friday, 9:00-5:00, occasional evening and weekend work required
Satus:  Full-time, Exempt with benefits
Hourly Rate: $35,000 - $44,000/per year, based on experience.

Responsibilities:

I. Accounts Payable  

• Verifies approvals and coding of invoices from the entire site,approximately 50-75 per week 
• Prepares checks for signature, mails checks and files invoices
• Prepares electronic payments as required
• Maintains all vendor files, W-9s, and certificates of insurance
• Prepares 1099s on an annual basis

II. Cash Management

• Gathers and reconciles all cash from across the site daily (Café, Museum Store, rentals, tours, programs, and membership, donation boxes). Verifies balances according to established internal controls 
• Interfaces transactions from Counterpoint to Sage Intacct on a daily basis 
• Maintains and reconciles the petty cash for the administrative offices  
• Prepares and requests master change request and bank deposits for the site via the armored car service on a weekly basis 
• Prepares and requests master change request and bank deposits for the site via the armored car service on a weekly basis
• Prepares month-end bank reconciliation for all transactions including merchant services 
• Anticipates the cash flow needed for operations, requests transfer of funds from investment managers and construction project account
• Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.

 
III. Payroll

• Reviews Payroll Change Orders and pay rates for accuracy
• Uploads files and enters and reviews all staff hours and appropriate pay information into Sentric  
• Posts all wage and salary information from Sentric reports into Sage Intacct bi-weekly via journal entry. Manages the payroll liability accounts.

IV. Inventory

• Responsible for reconciling Café and Museum Store inventory accounts as well as managing monthly and annual inventories in conjunction with the appropriate managers

V. Other Assets and Liabilities 

• Responsible for managing and reconciling prepaid assets

VI. Credit Card Administration

• Acts as the on-site co-administrator for credit card purchasing program.  Issues and closes cards, raises and reduces credit limits as approved, trains and assists users in the coding process and uploads transactions to Sage Intacct on a monthly basis.

VII. Month-End Closing

• Prepares various monthly closing entries for preparation of financial statements 
• Prepares monthly sales tax and alcohol tax and processes payments
• Completes financial tracking spreadsheets as required. 
• Maintains monthly department dashboards in Sage Intacct

VII. Budget

• Responsible for updating budget and forecast files on a quarterly and annual basis as well as upload of the forecasts and budget into Sage Intacct  

VIII. Audit

• Responsible for preparing various financial reports and supporting information for the annual audit

IX. Purchasing

• Provides staff with PO # once it is confirmed that staff has provided three quotes (including at least one MWDBE) prior to receiving PO# to enable them to order goods and services. Also ensures that total invoice with shipping is within the employee's purchasing limit
• Ensures staff have a contract for services/honorariums paid via check request
• Matches PO, Packing Slip and Invoice/s and transfers to processing
• Maintain and update vendor directory to distribute MWDBE options for purchase requisition process

X. Handles all other related duties as required


Qualifications:

• Bachelor’s Degree in Accounting and 2+ years similar experience is required
• Experience in Microsoft Office Suite required.  Excellent Excel skills a must
• Experence in importing and exporting moderate amounts of data required
• Experience in Sage Intacct, Blackbaud products, Sentric payroll, Outbound reservation system, and Counterpoint ticketing system preferred but not required 
• Strong attention to detail
• Ability to prioritize and handle multiple tasks at the same time
• Ability to work independently
• Excellent interpersonal skills, with the ability to deal with staff and vendors in a polite and friendly manner
• Clearance of a background check

The Frick Pittsburgh is an Equal Opportunity Employer committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity and urges qualified diverse applicants to apply.

COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.

Summary: The Lead Maintenance Coordinator is responsible for the daily and preventative maintenance of all of the buildings and systems at the Frick Art and Historical Center.

•  Must have a commitment to fostering a workplace culture of Equity and Inclusion!
•  Please note that all employees must be able to show proof of COVID vaccination!

Reports to: Operations Manager
Hours: 5-day work week, generally 7:00AM – 3:00PM. Occasional night and weekend work required. On-call availability a must.
Satus:  Full-time, non-exempt
Hourly Rate: $38,000.00 - $42,800.00 per year, depending on experience

Responsibilities:

• Ensure all HVAC equipment (particularly equipment servicing art collection spaces) are running efficiently and at peak performance
• Perform routine preventative maintenance on plumbing, electrical and HVAC systems
• Troubleshoot mechanical, light electrical and plumbing issues as necessary
• Liaises between outside contractors and Frick staff as required
• Responds to requests for routine maintenance, which may include: HVAC, minor electrical, plumbing or carpentry issues
• Source parts/accessories for repairs and pick up as necessary
• Monitor/review HVAC system via software to ensure equipment is operating correctly and environment is being maintained per settings
• Coordinate work with other Frick maintenance staff as required and assist training/educating maintenance staff as necessary with equipment operations
• Assist with grounds maintenance equipment as possible
• Assist developing departmental budget as required
• Assist with snow removal if necessary

Required Qualifications:

• Must have a commitment to fostering a workplace culture of Equity and Inclusion.
• 5 plus years’ experience in engineering/or maintenance field in a variety of mechanical, plumbing, carpentry and HVAC skills with emphasis on HVAC systems, cooling towers, chillers and humidifiers
• Minimum of High school Diploma or equivalent (GED)
• DDC license/familiarity with controls software
• Familiar with pneumatic controls
• Valid PA driver’s license and clearance of a criminal background check
• Self-motivated and able to work independently and adjust to scheduling changes
• Physical ability to access all parts of the 5.5-acre site, buildings, and stairs
• Comfortable with heights and working from ladders
• Strong organizational, scheduling, communication, and prioritizing skills
• Excellent interpersonal skills, with the ability to interact effectively with staff and guests
• Windows computer skills required, Outlook, Excel and Word preferred
• Must be available for emergency calls after hours
• Ability to work in inclement weather
• Ability to lift and move items weighing up to 60 lbs.

Preferred Qualifications:

• Pump and motor experience
• Boiler license/certification
• NIULPE license
• EPA certification
• 2 years college and/or related vocational school
• OSHA 10/30

The Frick Pittsburgh is an Equal Opportunity Employer committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity and urges qualified diverse applicants to apply.

COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.

Summary:  The Museum Experience Associate (MEA) provides visitors to the Frick with a superior experience by providing excellent customer service. MEA staff covers the store, site scheduling, and all admission desk duties, including the accurate processing of reservations for tours, The Café, and education programs as well as appropriately greeting and orienting visitors to the site.

•  Must have a commitment to fostering a workplace culture of Equity and Inclusion!
•  Please note that all employees must be able to show proof of COVID vaccination!

Reports to: Visitor Services Leads
Hours:  Hourly, part-time position. Must be available Sunday – Saturday with the ability to work weekends and evenings
Satus:  Part-time, hourly position
Hourly Rate: $11.16 per hour

Responsibilities:

• Cheerfully answer main phone line, provide site-specific information and direct calls
• Schedule all tours, exhibition admission, Café and Frick program reservations
• Effectively engage visitors in the Museum Store and assist with their merchandise selections and actively suggest the pairing of other items to maximize sales
• Actively promote and sell memberships and participate in achieving membership selling goals and promote current and upcoming site-wide events and programs
• Welcome and orient visitors to the site while maintaining excellent customer service
• Open and close admissions and store registers and handle daily paperwork
• Handle cash, credit card, and special transactions quickly and efficiently
• Maintain a working knowledge of various aspects of the point of sale (POS) system; troubleshoot hardware and reservation software and respond to non-routine situations when necessary
• Maintain overall Visitor Center appearance and ensure that merchandise displays are always fresh and clean by daily re-stocking and dusting the shelves, cabinetry and product
• Handles other duties as requested by management

Qualifications:

• Possess excellent interpersonal and customer service skills with the ability to deal effectively with visitors and staff – pleasant phone manner a must
• Prior retail sales, cash handling and competency with POS or reservation systems experience required
• Self-motivated, adaptable, and accepting of challenges; strong problem-solving skills
• Exceptional organizational skills with attention to detail
• Ability to handle a variety of responsibilities under pressure
• A commitment to fostering a workplace culture of diversity and inclusion 
• Ability to safely lift up to 25 pounds unassisted, climb ladders, and stand for extended periods of time
• Clearance of a background check

The Frick Pittsburgh is an Equal Opportunity Employer committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity and urges qualified diverse applicants to apply.

COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.

Summary:  The Gallery Attendant will provide visitor-friendly security presence for The Frick Art Museum (FAM) the Car & Carriage Museum (CCM) and Clayton. Monitors the proprietary security software and hardware, and directly interacts with visitors to maintain the most welcoming environment for visitors and staff, while maintaining a secure environment for the collection objects. The Gallery Attendant will be joining the Frick during an exciting period of renewal and change, as the museum seeks to become an actively anti-racist organization that can serve as a vital resource for our entire community.

•  Must have a commitment to fostering a workplace culture of Equity and Inclusion!
•  Please note that all employees must be able to show proof of COVID vaccination!

Reports to: Security Manager
Hours:  Days and shifts to vary
Satus:  Part-time, hourly position
Hourly Rate: $11.16 per hour

Responsibilities:

• Commitment to fostering a workplace culture of equity and inclusion.
• Maintains a friendly and engaging high profile for visitors, and provides security for collection objects, staff, and visitors.
• Monitor sitewide HVAC system, and troubleshoots basic problems with the proprietary software.
• Assists in monitoring temperature and humidity levels throughout FAM and CCM which may include – responding to alarms, tracking history, etc.
• Works in Clayton, FAM and the CCM to ensure that visitors, staff, and the collections are properly attended to.
• Monitor temperature and humidity levels throughout the site which includes monitoring basic operations of the HVAC equipment.
• A commitment to fostering a workplace culture of diversity and inclusion. 
• Handles other duties as requested.

Qualifications:

• Enthusiastic attitude with experience in customer service.
• Possess the ability to engage the public in a friendly professional manner.
• High degree of reliability and trustworthiness.
• Computer experience with Windows required; experience with Windows based security systems preferred.
• Clearance of Act 33/34 and a criminal background check.
• Flexibility in scheduling to cover other shifts as needed and the ability to respond quickly to scheduling changes.
• Physical ability to access all areas of Clayton, FAM, and CCM.

The Frick Pittsburgh is an Equal Opportunity Employer committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity and urges qualified diverse applicants to apply.

COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.

Summary:  The Housekeeping Crew Member is responsible for maintaining an environment that requires a high standard of cleanliness and hygiene by using best cleaning practices throughout the site and buildings.

•  Must have a commitment to fostering a workplace culture of Equity and Inclusion!
•  Please note that all employees must be able to show proof of COVID vaccination!

Reports to: Assistant Director of Operations
Hours:  Under 30 hours per week – some weekend and evenings hours required
Satus:  Part-time, hourly position
Hourly Rate: $12.33 per hour

Responsibilities:

• Commitment to fostering a workplace culture of equity and inclusion.
• Ensuring that Clayton, Haller House, the Playhouse, Lexington, The Frick Art Museum and the Orientation and Education Centers are always kept in a clean and presentable state
• Implement additional cleaning duties per Frick policy/procedures to ensure a safe, hygienic environment for visitors and staff.
• Specific duties include, vacuuming, washing and scrubbing floors and walls, dry and wet mopping, dusting, emptying trash containers, cleaning and restocking all restrooms
• Assisting with event set-up and take-down (tables, chairs, etc.)
• Notifying the Curatorial Affairs Department of any changes in the condition of any art objects and artifacts
• Assisting with any office moves which could include building furniture, moving filing cabinets, desks, etc.
• Respond to leaks, spills or accidents as necessary to protect facilities and/or prevent hazardous situations
• Other duties as requested by management

Qualifications:

• Experience in the custodial field a plus
• Ability to physically perform heavy cleaning and scrubbing with the ability to reach all areas
• Flexibility with the schedule, weekend and evening hours required
• High degree of trustworthiness and the clearance of a criminal background check
• Ability to deal with staff and visitors in a friendly and engaging manner
• Self-motivated and proactive
• Valid PA driver’s license
• Ability to lift 50 lbs.

The Frick Pittsburgh is an Equal Opportunity Employer committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity and urges qualified diverse applicants to apply.

COVID-19 considerations:
The Frick Pittsburgh is observing ALL Government, State, and Local guidelines and protocols for COVID 19 safety including: work from home, social distancing, and mask wearing. Initial interviews will be conducted via Zoom and all employees must show proof of vaccination.